Instructions to Present

Thank you for being a part of IEEE OnlineGreenComm 2014. 

The following information is an outline of the session guidelines and requirements for the upcoming event. We are pleased to announce that the majority of this year's conference will be pre-recorded. This means presenters will be free to discuss their presentation's materials with viewers during the session. Pre-recorded sessions also allow for higher quality audio and video along with the opportunity for a more  creative and engaging presentation. 

General Video Presentation Requirements

A presentation recording is defined as a beginning to end screen capture of both your slides and
demos (if applicable) along with an audio recording of your voice.  You may record your presentation on your own.

Presenters can use a screen recorder program such as Camtasia ( that creates professional content and is easy to operate. Camtasia offers a free trial that presenters could download, as well as step-by-step tutorials on the program. 

If you do not not have your own preferred recording program, or cannot use the free trial of Camtasia, you will need to use the option of IEEE recording the content via Webex.  The IEEE staff can assist you with your recording. Please contact Jill Bagley ( or Amy Recine (  if you need your presentation recorded for you.  You must also submit a copy of your slide deck, your bio and your headshot to appear alongside your  presentation. 

When saving the files please include your name.
For example   Stevenson_Bio.PDF   or Zasuki_headshot.GIF

The following are the required file formats:
• Presentations file formats: .MP4 or .FLV only
• Biography and Slide Deck: .PDF 
• Headshot: .JPG .IMG .PNG .GIF

The length of your video depends on which category you are presenting as:

• Regular papers: 20 minutes total, video should be 17 min.
• Invited papers: 30 minutes total, video should be 25 min.
• Tutorials: 45 minutes total, video should be 40 min.
• Keynotes: 60 minutes total, video should be 50 min.

Please use the following Dropbox to put your materials in queue for loading to the  platform:

To identify your materials, please us the following format: in subject line: IEEE OGC 2014  Presentation: .

After you have uploaded your files to the Dropbox, please send an email to confirming that you have uploaded your files.


Please refrain from lengthy bios as your introduction. A short personal introduction is encouraged, but we  want the content to be the primary focus. Your bio will be readily available to all attendees throughout the  event.

Always begin your presentation video with your title slide full screen for at least 3 seconds before you  begin speaking. This is required for our play out functions to work properly. If you're having trouble getting started (the intro is always the hardest) a sample introduction might go  something like this... "Hi my name is ________. Welcome to the "IEEE OnlineGreenComm 2014 conference". In this session we're going to cover_________."

Personal promotion and marketing is fine. It is perfectly acceptable for you to plug books, websites,  organizations, companies, and any other projects you may be involved with however please do so at the  end of the session.When ending your session keep it simple. "Thank you for watching" is very common. Also, allow a few  seconds of silence before you stop recording.



  • Stand while you present since it gives your voice more energy. This will translate to a better and  much more engaging virtual conference presentation for your audience.

• Do not speak in the same volume you normally would for a phone conversation.  Over-emote since presenting without an audience in front of you can dampen your delivery style.

• When it makes sense, take advantage of opportunities to speak in the first person (using “we” instead of “you”). Putting yourself on the same side as your listeners, particularly with unfamiliar  audiences, can provide another point of connection.

• Do not over answer questions. Answer briefly and if possible, check to see if you’re on target with  how you’ve addressed the question.

• Reduce the number of words on your slides. Not showing every word you plan to say provides  you more flexibility, reduces audience distractions, and points attention toward your spoken  words.

• Plan for people viewing the virtual conference in less than ideal conditions. Not every participant  will have a state-of-the-art screen, so account for a relatively low common denominator. To  prepare, print your slides 9 to a page. If you can’t read them at that resolution without squinting,  don’t expect your viewers will be able to either.

• Cover the headline on each PowerPoint slide and ask, “Can the audience get my point from the  slide’s content?” Next, cover the content and ask, “Can the audience get my point from the  headline?” Then determine, “Is the point consistent for both the headline and the content?”  The right answer to all these questions is “Yes,” if you’re slide is a strong one.

• A great way to practice for your virtual conference presentation is to record your presentation and  listen to it. Hearing what is and is not working will help you deliver a more effective virtual  conference presentation.

Here are some videos that give tips as well as some creative ideas to assist you in presenting the best  video possible:

Thank you for participating!






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